Subject: Request for Police Clearance Certificate
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Recipient’s Name]
[Police Department Name]
[Address]
[City, State, ZIP Code]
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to formally request a Police Clearance Certificate for the purpose of [state the reason for needing the certificate, e.g., employment, immigration, visa application].
I have been a resident of [your current city/town] for [number of years] and have recently been required to provide a Police Clearance Certificate as part of the [specify the application or process] I am currently undertaking. Understanding the importance of this document, I am taking the necessary steps to ensure compliance with all requirements.
Below are the details required for processing the certificate:
- Full Name: [Your Full Name]
- Date of Birth: [Your Date of Birth]
- Current Address: [Your Current Address]
- Contact Number: [Your Contact Number]
- Purpose of Certificate: [Clearly state the reason for requesting the certificate]
I am aware that there may be a processing fee associated with obtaining the Police Clearance Certificate, and I am prepared to pay any necessary charges. Please inform me of the payment methods and any additional documentation required to facilitate the process.
If possible, I kindly request that the certificate be expedited, as my [employment/immigration/visa application] process requires prompt submission of all necessary documents.
I have attached a copy of my identification card [or any other required identification document] for your reference.
I appreciate your prompt attention to this matter and look forward to receiving the Police Clearance Certificate at your earliest convenience. If there are any additional forms or procedures that I need to complete, please do not hesitate to inform me.
Thank you for your assistance, and I look forward to a smooth and efficient process.
Sincerely,
[Your Full Name]
