HSE Plan (Health, Safety and Environment)
HSE Plan
Health, Safety and Environment
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Table of Content
| 1. | Introduction | page 3 |
| 2. | HSE Objectives | page 4 |
| 3. | EFG Scandinavia contractor management | page 5 |
| 4. | Overview of environmental management | page 5 |
| 5. | Environmental aspects | page 7 |
| 6. | Measures | page 8 |
| 7. | Risk Assessment | page 9-10 |
| 8. | Emergency scenarios | page 11 |
| 9. | Emergency Preparedness and Response | page 12 |
| 10. | Commitment to the Code of Conduct | page 13-14 |
| 11. | Contact Details | page 15 |
Annex 1: Copy of EN ISO 9001:2015, EN ISO
14001:2015 and EN ISO 45008:2018 certificate
page 16
Annex 2: Company Policy page 17-18
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1. Introduction
The EMS-FEHN-Group’s (EFG) HSE Plan is developed and implemented in the intention to minimize the risks of accidents and incidents to people, equipment, material and the environment. EFG Scandinavia, as part of EFG, underlies these set out regulations and undertakes it’s utmost to grant the best services with highly experienced and skilled personnel and subcontractors.
Contractors and suppliers are the key to our business performance, and the capabilities and competencies to perform transportation on our behalf are assessed continuously. By monitoring subcontractors’ performance, it can be ensured that our image of safety and environmental friendly processes are aligned with these contractors and provided to – and beyond – the customer’s satisfaction.
Generally, all applicable laws, provisions and regulations – national and international
– are to be followed during the whole service process. Additionally, the environmental support as well as safe handling of cargo is mandatory for service providers carrying out transports on our behalf.
EFG provides all required resources for supporting the occupational health and safety, not only for employees of EFG Scandinavia, but all people involved in the whole transport chain. The prevention of damage to any person is the highest obligation to all contracted partners.
EFG Scandinavia will act in an ethical and socially responsible manner and within the laws, customs and traditions of the countries operating in. Our ambition is to avoid negative environmental impact, enhance positive effects and contribute to the sustainable development.
Daily behavior of each and everyone of the persons involved in the supply chain is crucial for creating a solid reputation for our overall progress. By consistently implementing and living the obligations set out above, we are laying, together with our contractual partners, the foundation for our successful future.
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2. HSE Objectives
Health Safety Environment
Psychial and physical health of all involved persons within the transport process
Occupational health for all employees
Health care / protection
Health awareness
Training and education of personal
Accident / incident prevention
Safety working environment
(infrastructure)
Personal protective equipment
Safety awareness Risk assessment Internal / external audits
(control measures)
Cargo stowage, securing and handling
Training and education of personal
Pollution prevention
Possible compliance with all relevant
rules and regulations
Possible reduction of emission
Environmental awareness
Training and education of personal
Plan Do
Continuously Improvement
Act Check
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3. contractor management:
transport architects
Qualitymanagement
Environmental management
Occupational health and safety management
• customer satisfaction
• good service
• sustainability
• environmental awareness
• OH&S for everyone in the supply-chain
Contractor mmanagement
(supplier selection, – evaluation,
– development, – controlling)
Producer /
initiator /
truck
Common carrier
Seller / Receiver
customer
Seagoing vessel
train
Cranes
Service provider
transport architects
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Overview of environmental management (on-site / projects):
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4. Environmental aspects
Our environmental objectives are essential to improve the sustainability and enhance the effect on the environment. Our environmental aspects differentiated into significant as well as direct/indirect environmental aspects and the resulting objectives are defined in our environmental program (“analysis of environmental aspects”). Our major goals are the continuous improvement of the environment within the complete supply chain and the decrease of our consumption rates.
Environmental aspects:
Consumptions
Paper
Toner
Emergency management (preparedness and response) Handling of media and press
Water
Heating
Fire protection
Pollution
Energy
Old equipment disposal
Waste seperation (according to legal requirements)
Toner
Batteries
Environmental aspects
Crane operations
Old equipment
Chemicals
Reduction of emissions (NOx / noise)
Printer, copier (toner)
Reduction of emissions (CO² / NOx)
Subcontractors
Transport of dangerous substances / dangerous goods / damages during the transport
Company cars, business travels
Significant environmental aspects:
Reduction of emissions (CO² / NOx)
Subcontractors
Crane operations
Company cars, business travels
Reduction of emissions (NOx / noise)
Old equipment disposal
Significant environmental aspects
Printer, copier (toner)
Toner
Batteries Old equipment Chemicals
coactive
Waste seperation (according to legal requirements)
Emergency management (preparedness and response)
Handling of media and press
Fire protection
Pollution
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5. Measures
Together with the employees of EFG Scandinavia a company policy has been developed and principles defined, to steadily improve the provided service to our customers. The employees are familiar with these principles and incorporate same into their daily work. Additionally, to this EFG Scandinavia is certified according to EN ISO 9001:2015, EN ISO 14001:2015 and ISO 45001:2018 by Lloyd’s Register Quality Assurance (LRQA) providing an independent proof and sign of high quality, environmental and occupational health and safety works in the company.
All works of EFG Scandinavia are carried out according the “PDCA”-Cycle (Plan – Do
– Check – Act). With this the services and works carried out are permanently monitored and evaluated in respect to fulfillment of the customer’s obligations, contractual agreements and possible improvements for future transportations. Required resources – regardless if personal, financial or infrastructural – are provided by the management to improve the processes of the company and its subcontractors.
A company policy is established within EFG Scandinavia, defining the principles for keeping responsible handling and compliance with occupational health and safety as well as environmental protection regulations. These principles are to be applied throughout the whole supply chain.
To find the most suitable and trusting subcontractor for the customer, we have developed a system of selecting the subcontractors based on different factors, e.g. present certifications, experience and also references. Furthermore, each project is monitored by the employees and any discrepancies are analyzed in respect to the root cause and the respective actions taken for correction. Additionally, preventive measures are taken into consideration and control measures are set in place.
The selection and evaluation of the subcontractors is permanently updated and every project is part of the general evaluation of all supporting and contracted companies. Additionally, the environmental support as well as safe handling of projects is mandatory for service providers carrying out services on our behalf.
As the main service of EMS-FEHN-Group is providing transport services in any ways, a group-based “risk assessment” has been developed. Depending on the means of transportation, this risk assessment has taken into account the most common risks and defined counteractions for preventing any injuries, damages and delays.
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6. Risk Assessment
One of our objectives is to assess all identified risks to our personnel, the environment and the equipment. On basis of our risk assessment we have to establish appropriate safeguards and procedures to minimize the risks and to recheck if appropriate measures / actions are defined to prevent the harm/risk/hazard:
• a hazard is anything that may cause harm, such as chemicals, electricity, working from ladders, an open drawer etc.
• the risk is the chance, high or low, that somebody could be harmed by these and other hazards, together with an indication of how serious the harm could be
5 steps to create a risk assessment:
• identifying what can harm (hazard/risk)
• identifying who might be harmed and how
• evaluating the risks and deciding on the appropriate controls, taking into account the controls you already have in place
• recording your risk assessment
• reviewing and updating your assessment
| Effect / Severity | |||||
| insignificant General: no effect on our service provision Occupational health and safety: slight injuries or illness, no permanent damage caused to health Environment: no environmental effect, no measures / actions necessary 1 | slight General: restricted effect on our service provision Occupational health and safety: medium-heavy injuries or illness, no permanent damage caused to health Environment: insignificant effect, no permanent effect, moderate actions / measures necessary 2 | critical General: serious effect on our service provision, definition of measures/ actions Occupational health and safety: heavy injuries or illness, slight permanent damage caused to health Environment: moderate, significant effect, definition of actions/measures 3 | kathastrophic General: sigificant effect on our service provision, immediate actions/measures Occupational health and safety: heavy injuries or illness, heavy permanent damage caused to health, dead, disaster Environment: immediate actions/ measures, significant effect, permanent damages to environment 4 | ||
| Probability | very low (hardly imaginable; insignificant danger, preventable) 1 | 1 | 2 | 3 | 4 |
| low (imaginable; visibly and suppressible) 2 | 2 | 4 4 | 6 | 8 | |
| medium (possible; visible and terminable by continuous control) 3 | 3 | 6 | 9 | 12 | |
| high (high danger, in case measures fail – damage unavoidable) 4 | 4 | 8 | 12 | 16 |
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Subject to the results the company’ management takes the following steps: The
measures are defined, using “E-STOP” method:
E = total elimination
S = substitution
T = technical measures
O = organizational measures
P = personal protection means.
Taking into account the services provided by us, complete elimination and/or replacement is not always possible. Usually measures are defined applying the “TOP” method.
Following steps will be commenced by the management addicted to the evaluation:
| Risk evaluation | |
| 1-2 | No measures needed / no need for actions |
| 3-4 | Precaution is recommended / Appropriate measures if needed / observation of situation |
| 6 | Measures needed / additional need for actions (hazards) / checking feasibility – measures realizable? / in case of risk acceptance – measures are not necessary |
| 8-16 | Immediate actions necessary / immediate stop of operation (if necessary) |
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7. Emergency Scenarios
The specific emergency scenarios as well as the relevant measures / actions to react on same are recorded in the list of emergency scenarios as well as in the risk assessments. They are reviewed and, where necessary, updated, in particular after emergencies (including training in respect of the emergency situation) and at least once per year during the annual management review.
These emergency scenarios can cause the following consequences:
➢ Accidents, incident to workers (office and on-site)
➢ Pollution (caused by accident, water used for extinction)
➢ Negative image in the public press / media
➢ Lack of confidence in the legislator / authorities
➢ Consequences of the choice of subcontractors
➢ Loss of confidence (also among employees)
Definition of suitable ways to react in case of emergency situations
Evacuation routes and assembly stations
Risk and opportunity management
Internal and external communication
Training of emloyees for emergency response and emergency prevention
Possibilities with interested parties to support each other
Emergency preparedness and responce
(analysis of environmental aspects)
Improvement of emergency prevention and emergency response referring to accidents, impacts, evaluation
Evaluation of defined corrective measures for emergencies
Constant verification of relevant measures
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8. Emergency Preparedness and Response
Emergency preparedness and response
(ongoing inspections and practices in respect of emergency response)
Plan practice Define practice targets / objectives
(Ability to respond)
Inform management, neighbours and visitors
Execute and observe practice (reached planned ability to respond?)
Deviate measures, evaluate emergency preparedness (efficiency rating)
Document results
(reporting)
Emergency planning and reaction have to be adjusted afterwards (especially after cases of emergency).
We are a part of the supply chain and as a service provider we are the first point of contact for our interested parties, especially for our customers, in the event of accidents and / or emergencies. We may get notice of environmental and/or occupational health and safety incidents and emergencies that we directly or indirectly affect.
The relevant communication and information chain needs to be followed to respond to an emergency as quickly and appropriately as possible. The same applies to the ability to take measures and prevent and / or mitigate negative effects, in particular a negative impact on the occupational health and safety and on the environment.
The employees are briefed prior to proceeding to the work on possible emergency situations to prevent it and respond (response measures) and about the emergency chain and relevant contact persons.
Appropriate resources for training, further education and emergency / response measures training as well as resources in case of accident and incident to expand knowledge, acquire new knowledge and have adequately trained personnel available in emergency situations are granted.
The specific emergency scenarios as well as the relevant measures / actions to react on same are recorded in the risk assessments. They are reviewed and, where necessary, updated regularly and in particular after emergencies (including training in respect of the emergency situation).
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9. Commitment to the Code of Conduct
As all members of the EMS-Fehn-Group, EFG Scandinavia set out certain obligations to its employees and subcontractors regarding general behavior. These principles combined are to be seen as the “Code of Conduct”.
a. Antitrust
Competition can only develop freely when it is fair. EFG is committed to integrity and fairness when competing other in the market. Conduct that undermines competition is not tolerated. EFG will compete in an ethically justifiable manner within the framework of the antitrust and competition rules in the market.
Antitrust laws prohibit agreements or actions that might eliminate or discourage competition, bring about a monopoly, abuse a dominant market position, artificially maintain prices, or otherwise illegally hamper or distort commerce.
It is therefore explicitly prohibited, e.g. to make agreements dividing up markets, regions or customers, to make agreements not to compete, to discuss processes related to participation in tenders, or to exchange information about prices, market shares or other market conditions with competitors, customers and business partners in violation of the applicable law.
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b. Corruption
Corruptions undermine economic development and free competition. It ruins reputations and exposes both companies and individuals to risk EFG is against all forms of corruption does not occur in any parts of the company’s business activities.
The prohibition of corruption applies both to EFG Scandinavia as a company and to all persons acting on our behalf. In case of violations, it might lead to serious consequences both for the individuals involved as well as for EFG Scandinavia.
Gifts however – of material or immaterial value and nature – may be offered or accepted if the value is negligible or reasonable for the provided circumstances. In doubt the superior or management is to be consulted prior acceptance or offering.
c. Rasicm
EFG does not tolerate any kind of racist behavior in any way against any people, regardless their nationality, religion, culture or others. Violating against this will lead to drastically steps taken by EFG against the indicted person(s) and / or company(s).
d. Anti-bribery and anti-corruption (Bribery Act 2010)
Our organization will follow all applicable (national and international) laws and regulations as well as the bribery act 2010 (or latest edition).
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10. Contact Details
EMS-Fehn-Group Scandinavia AS
Kokstadflaten 35
5257 Kokstad
Norway
Tel.: +47 55 55 80 80
Email: [email protected]
Person in Charge: Mr. Tom-Roar Solhaug (Managing Director)
Quality Management EMS-Fehn-Group
Hafenstr. 15
26789 Leer
Germany
Persons in Charge:
Mr. Jens Feuerhake (QHSE-Manager) Mrs. Dana Heibült (QHSE department) Office: +49 (0) 491 45 45 810
Mail: [email protected]
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Annex 1: Copy of actual EN ISO 9001:2015, EN ISO 14001:2015 and EN ISO
45001:2018 certificate
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Annex 2: Company Policy
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Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug
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EMS-Fehn-Group Scandinavia AS
Kokstadflaten 35
5257 Kokstad
Norway
Created by: xxx Accepted by: Txxx