Work Progress and Action Plan

Our Ref: xxx

Date: xxx

To                    :           xxx Mideast

                                   Oman Branch

Attention          :           Mr. xxx Sing

Project             :           xxx Building, Oman

Subject                 : Work Progress and Action Plan

Our references

• Xxx letter ref: xxx dated 9th April xxxx
• Xxx letter ref: xxx dated 19th April xxxx
• Xxx letter ref: xxx dated 26th April xxxx

Dear Mr. Prince,

I’m writing to you to finalize all the pending engineering matters (drawings and materials) once for all, in order to move forward as the conditional approvals are no longer acceptable and the continuous changes/comments or rejections due to minor comments are stopping us from starting our procurement, and planning our production.

1. Shop Drawings:

The design and purchase drawings are still not yet finalized due to many occurred events which caused us a delay as listed below:

• 21^st March xxxx: Mockup comments were received which mentioned various major changes such as tiling layouts.
• 2^nd April xxxx: comments to make the pods back to back, wherever there are no columns which resulted in the change of the pod typology.
• 6^th May xxxx: a change in IFC layout was received asking us to change back some of the back to back pods to their original design.
• 14^th May xxxx: After requesting you for several times to provide the access panel locations, we only received them on the mentioned date, which will require us to revise all the related shop drawings since it impacts all the ceiling designs and MEP details.
• We have submitted since more than a week our superimposed drawings, most of the shop drawings, wall details, and till date we did not receive any feedback. We urge you to approve the shop drawings at the earliest to avoid further delays.

1. Materials:

We are till date not able to proceed with the procurement of all the items due to the ambiguity on the materials approval as per below:

1. Conditional approval of many materials was received which cannot be accepted such as “subject to Hotel operator’s approval”
2. Kindlyissue a confirmation to proceed with the procurement and that such comments are no longer valid.
3. Comments on the shower enclosure and glass partition: “all tempered glass shall be subject to heat soaking test prior to delivery at site”
4. This is subject to additional cost.
5. Pending approval for below items:
6. Vanity Cabinet à color not yet specified
7. Vanity top à Pending since 21-Jan-xxxx
8. UPVC pipes à Pending since 28-April-xxxx
9. Shower seat & tilted mirror à Pending since 30-April-xxxx
10. Gypsum Plasterboards (walls & ceiling) à Pending since 6-May-xxxx
11. Access Panel à Pending since 6-May-xxxx
12. Hot & cold service pipe work installation (pex pipes)à Pending since 28-April-xxxx
13. Downlight à Pending since 30-April-xxxx
14. Strip light for mirror à Pending since 30-April-xxxx
15. Mirror Light à Pending since 30-April-xxxx
16. We urge you to provide the approval and confirmation to procure all the above pending materials to avoid further delay.
17. Electrical conduits & GI Box & Electrical wires à client approved materials will be used. Till date we didn’t receive the approved sheet to follow and purchase.
18. You are requested to provide the details of approved materials no later than 21^st May to avoid further delay of procuring the materials.
19. Shaver socket: we sent a letter ref: UP1680/Let-962-20/BM-at on 16^th March requesting to exclude the material from our scope due to the delay in reviewing the submittal and because it’s a long lead item. After the insistence to resubmit, and to maintain under Xxx scope, the revised submittal from LEGRAND (client specified) was sent on 29^th April xxxx. After 18 days, the material was again rejected on 17^th May xxxx.
20. This is a long lead item requiring 8-12 weeks to receive in the normal condition. We will revise and resubmit, and we request you to approve this at the earliest.

1. Procurement:

After the clear approval of shop drawings and materials submittals, and since most of the pending items are long lead items such as light fittings & shaver socket and the current worldwide situation of COVID-19, we anticipate a period of 12-15 weeks to receive the materials in our factory.

A detailed procurement schedule can be shared only after receiving an approval of all the materials.

1. Production:

Our production cycle is based on 20 days, and it can only start once obtaining all the materials in our factory. Once we have a clarity on all the materials, drawings and estimated arrival dates from the suppliers, we can share a production and delivery plan.

At the moment, production is estimated to start by August/September xxxx with a daily production rate of approximately 4-6 pods. Any further delay in the approvals, will have an impact on the production start and delay further the pods delivery.

• Conclusion:

The below are the possibility for variations, subject to your final instructions:

1. Any items under approved engineers instruction (ref: EI-05 dated 2nd April xxxx) and our quotation (ref: UP1680-5-18/KRPI/008 dated 28th March xxx) will not be a variation item.
2. Any change on items already installed in the mock up will have cost and time implications.  Please provide the specification details of newly requested items, accordingly we will check in the market for availability and related cost.
3. Any additional items not installed in the mock up will have cost and time implications. Please provide specification details of the additional items, accordingly we will check in the market for availability and related cost.

Apart from the above, it was discussed and agreed during meeting dated 18th December xxx, that M/s xxx will issue official instruction on materials approval to proceed with procurement, unfortunately till date not happened. Kindly note, we are in fact disappointed with the progress on the job, as the discussions still ongoing for the last one year without any tangible action.

In the view of above, we humbly request to issue official instruction on the final selection of materials item by item to review the possibility of potential variations.

Xxx will extend you with all the support you need to finalize the design and material selection of the pods, however we will not be responsible for any direct or indirect consequences resulting for the lack of finalization of the above on your part.

Thanks,

On behalf of Xxx LLC

xxx

Project Manager