๐๐ข๐ง (๐๐
๐๐ฒ๐ป๐๐ถ๐ผ๐ป ๐ผ๐ณ ๐ง๐ถ๐บ๐ฒ) ๐ฐ๐น๐ฎ๐ถ๐บ ๐ฝ๐ฟ๐ผ๐ฐ๐ฒ๐๐ involves several steps to properly document and justify the need for an extension to the project completion date.
Here’s a general outline of the EOT claim process:
๐ญ. ๐๐ฑ๐ฒ๐ป๐๐ถ๐ณ๐ถ๐ฐ๐ฎ๐๐ถ๐ผ๐ป ๐ผ๐ณ ๐๐ฒ๐น๐ฎ๐ ๐๐๐ฒ๐ป๐๐:
โข Identify and document all events or circumstances that have caused delays to the project schedule. These could include weather delays, design changes, unforeseen site conditions, delays by other contractors, etc.
๐ฎ. ๐๐ผ๐ฐ๐๐บ๐ฒ๐ป๐๐ฎ๐๐ถ๐ผ๐ป ๐๐ฎ๐๐ต๐ฒ๐ฟ๐ถ๐ป๐ด:
โข Collect all relevant documentation to support the claim, such as:
โข Project schedules (baseline and updated)
โข Daily progress reports
โข Correspondence (letters, emails, meeting minutes) related to delays
โข Change orders or variations
โข Site diaries or logs
โข Weather reports or other external factors affecting progress
๐ฏ. ๐๐ป๐ฎ๐น๐๐๐ถ๐ ๐ผ๐ณ ๐๐ฒ๐น๐ฎ๐ ๐๐บ๐ฝ๐ฎ๐ฐ๐:
โข Assess the impact of each delay event on the project schedule, considering its duration, criticality, and any associated ripple effects on subsequent activities.
๐ฐ. ๐ฃ๐ฟ๐ฒ๐ฝ๐ฎ๐ฟ๐ฎ๐๐ถ๐ผ๐ป ๐ผ๐ณ ๐๐ข๐ง ๐๐น๐ฎ๐ถ๐บ ๐๐ผ๐ฐ๐๐บ๐ฒ๐ป๐:
โข Prepare a comprehensive EOT claim document outlining the reasons for the delay, the impact on the project schedule, and the justification for an extension of time.
โข Include a clear narrative describing each delay event, its causes, and its effects on the project timeline.
โข Provide supporting documentation for each delay event to substantiate the claim.
๐ฑ. ๐ค๐๐ฎ๐ป๐๐ถ๐ณ๐ถ๐ฐ๐ฎ๐๐ถ๐ผ๐ป ๐ผ๐ณ ๐ง๐ถ๐บ๐ฒ ๐๐
๐๐ฒ๐ป๐๐ถ๐ผ๐ป:
โข Quantify the amount of additional time required to complete the project, taking into account all delay events and their cumulative impact on the schedule.
โข Calculate the total extension of time sought and propose a revised completion date.
๐ฒ. ๐ฅ๐ฒ๐๐ถ๐ฒ๐ ๐ฎ๐ป๐ฑ ๐๐ฝ๐ฝ๐ฟ๐ผ๐๐ฎ๐น:
โขSubmit the EOT claim document to the appropriate parties for review and approval, typically including the client, main contractor, and any other relevant stakeholders.
โข Allow for a period of negotiation and discussion to resolve any disagreements or disputes regarding the claim.
๐ณ. ๐๐ผ๐ฟ๐บ๐ฎ๐น ๐๐ผ๐ฐ๐๐บ๐ฒ๐ป๐๐ฎ๐๐ถ๐ผ๐ป:
โข Once approved, formalize the extension of time by issuing a Variation Order or Change Order, amending the contract to reflect the revised completion date.
๐ด. ๐๐บ๐ฝ๐น๐ฒ๐บ๐ฒ๐ป๐๐ฎ๐๐ถ๐ผ๐ป ๐ฎ๐ป๐ฑ ๐ ๐ผ๐ป๐ถ๐๐ผ๐ฟ๐ถ๐ป๐ด:
โข Update project schedules and other relevant documentation to reflect the approved extension of time.
โข Monitor progress against the revised schedule to ensure that the project remains on track to meet the new completion date.
Throughout the EOT claim process, clear communication, documentation, and adherence to contractual requirements are essential to ensure a fair and successful resolution of project delays.
