Improper procedure for the tile nomination and delivery

Date:               xxx

Ref:                  xxx

Kind Attn         :Mr. xxx

Project:            2B + G + 14+ Lower Roof Hotel Building on Plot No. 373-1297 at Al Barsha 1st, Dubai U.A.E

Sub                  : Improper procedure for the tile nomination and delivery as well as other issue for selection

Dear Sir,

With reference to above we would like to highlight our serious concern for tile supply and nomination, which is creating issue at site, kindly note the following:

1.  The specific tile supplier is not nominated for our project  and contact  details are not provided for documentation to the Contractor. We received only combined intimation.

• In the order, the areawise tile with code  for the particular location or room or floor level to be specified , but we didnot have that  due to procedure adopted .

•  The nomination and DO is combined for three projects, kindly note that we will not be responsible for wrong delivery.

• The unknown identity send to us through mail to confirm the material received, we cannot send any information to unknown person directly, if it is not advised by client formally.

• In LPO terms and conditions, many assurances required but there is no contact detail or communication adderess available.So, we could not directly write our concern for the requirement.

• Reference to the mail received from Mr.Shailen Verma “to correct the name “ , we did not find any document to correct any thing , kindly advise.

• Our project specific DO must be separate with all detail sto receive and follow with supplier, and advance copy of LPO should be provided with sample .

• No sample received from client to compare the materail received.

• We didnot receive project specific invoice to certify and no amount deductable if we didnot receievd invoice from supplier address to our project.

1. We are attaching the colour coding for the tile received, tile ordered and clarification with below indicative colors:

a)Yellow Colour – Tile  reecived

b)Red Colour – Client need to specify supplier and selection with code

c) Green Colour – Additional tile ordered, LPO issued

d) White Colour – Not Contractor scope for ID

So, kindly review our concern and help us to have proper procedure to identify, audit , follow and receive the correct material with proper documentation and invoice .

Regards,

For xxx Contracting L.L.C.

xxx

Project Manager