Order placement and Delivery status; History

Md Abu Zaed Khan

1 year ago

Our Ref: xxx

Date: xxx

To : xxx Contracting Middle East,

P.O.Box xxx,

Dubai, UAE

Attention : Ms. xxx

: Project Director

Project : xxx Tower Views, Dubai

Subject: Order placement and Delivery status; History

Dear Eng. xxx,

Below you will find the history and facts related to the cables.

On 28^th July xxxx, we received the official quotation from Al Fanar with a delivery period of 8-10 weeks.
On 29^th July xxxx, xxx contacted Mr. xxx and asked him to improve on the delivery schedule so we can proceed further.
On 31^st July xxxx, xxx sent an email asking for the same (please see Appendix 1).
On 1^st August, xxxx xxx sent a reminder asking Al Fanar to confirm the stock availability and the final price in order to proceed further. We did not receive any response to our request.
On 4^th August xxxx, xxx issued a Draft LPO in order to push the process forward and asked for Al Fanar approval on the Draft in order to finalize it (please see Appendix 2 – copy of our email dated 6^th August and copy of the Draft LPO).
Al Fanar Mr. xxx replied stating again that delivery is 8-10 weeks with a note that he will check if he can get a partial quantity and update us.
On 6^th August xxxx, xxx replied asking Al Fanar to confirm the delivery and assume that the official LPO will be sent on or before 7^th August xxxx.
On 8^th August xxxx, xxx sent a reminder to Al Fanar (please see Appendix 3).
On 8^th August xxxx, Al Fanar responded that the delivery will be 8-10 weeks and they will try to secure a partial quantity.
Unipods called Mr. xxx and was informed that delivery now was 8-12 weeks (please see Appendix 4 – Minutes of telephone conversation sent by Unipods to Al Fanar).
On 21^st August xxxx, xxx sent a new reminder to Al Fanar (please see Appendix 5).
On 25^th August xxxx, xxx sent a new reminder to Al Fanar (please see Appendix 6).
On 27^th August xxxx, xxx sent a new reminder to Al Fanar (please see Appendix 7).
On 28^th August xxxx, Al Fanar replied (in one sentence) that delivery will be 8-10 weeks (please see Appendix 8).
On 28^th August xxxx, xxx sent a new request asking Al Fanar to reconsider the delivery so we can finalize the order (please see Appendix 9).
On 2^nd September xxxx, a new reminder was sent to Al Fanar.
In the meantime, xxx approached CSCEC trying to approve an alternative brand DUCAB – the details of which are already in your files.

On 8^th September xxxx, xxx team heard verbally that the alternative option DUCAB will not be approved by the Consultant.

On 9^th September xxxx, xxx raised the official LPO to Al Fanar without clarity on the delivery schedule. Since that time, xxx is struggling to get any information. For the sake of completeness, we state that on 12^th September xxxx, Al Fanar mentioned that they can supply only 55 rolls within 3 days including 2 colours out of 4 types of wires, which means these cannot complete pods, and are useless for xxx.

Under the above circumstances, please let us know how you would like us to proceed.

Yours faithfully,

On behalf of xxx LLC

xxx

Project Manager