EOT(Extension of Time) claim process involves following steps

𝗘𝗢𝗧 (𝗘𝘅𝘁𝗲𝗻𝘀𝗶𝗼𝗻 𝗼𝗳 𝗧𝗶𝗺𝗲) 𝗰𝗹𝗮𝗶𝗺 𝗽𝗿𝗼𝗰𝗲𝘀𝘀 involves several steps to properly document and justify the need for an extension to the project completion date.

Here’s a general outline of the EOT claim process:

𝟭. 𝗜𝗱𝗲𝗻𝘁𝗶𝗳𝗶𝗰𝗮𝘁𝗶𝗼𝗻 𝗼𝗳 𝗗𝗲𝗹𝗮𝘆 𝗘𝘃𝗲𝗻𝘁𝘀:
• Identify and document all events or circumstances that have caused delays to the project schedule. These could include weather delays, design changes, unforeseen site conditions, delays by other contractors, etc.

𝟮. 𝗗𝗼𝗰𝘂𝗺𝗲𝗻𝘁𝗮𝘁𝗶𝗼𝗻 𝗚𝗮𝘁𝗵𝗲𝗿𝗶𝗻𝗴:
• Collect all relevant documentation to support the claim, such as:
• Project schedules (baseline and updated)
• Daily progress reports
• Correspondence (letters, emails, meeting minutes) related to delays
• Change orders or variations
• Site diaries or logs
• Weather reports or other external factors affecting progress

𝟯. 𝗔𝗻𝗮𝗹𝘆𝘀𝗶𝘀 𝗼𝗳 𝗗𝗲𝗹𝗮𝘆 𝗜𝗺𝗽𝗮𝗰𝘁:
• Assess the impact of each delay event on the project schedule, considering its duration, criticality, and any associated ripple effects on subsequent activities.

𝟰. 𝗣𝗿𝗲𝗽𝗮𝗿𝗮𝘁𝗶𝗼𝗻 𝗼𝗳 𝗘𝗢𝗧 𝗖𝗹𝗮𝗶𝗺 𝗗𝗼𝗰𝘂𝗺𝗲𝗻𝘁:
• Prepare a comprehensive EOT claim document outlining the reasons for the delay, the impact on the project schedule, and the justification for an extension of time.
• Include a clear narrative describing each delay event, its causes, and its effects on the project timeline.
• Provide supporting documentation for each delay event to substantiate the claim.

𝟱. 𝗤𝘂𝗮𝗻𝘁𝗶𝗳𝗶𝗰𝗮𝘁𝗶𝗼𝗻 𝗼𝗳 𝗧𝗶𝗺𝗲 𝗘𝘅𝘁𝗲𝗻𝘀𝗶𝗼𝗻:
• Quantify the amount of additional time required to complete the project, taking into account all delay events and their cumulative impact on the schedule.
• Calculate the total extension of time sought and propose a revised completion date.

𝟲. 𝗥𝗲𝘃𝗶𝗲𝘄 𝗮𝗻𝗱 𝗔𝗽𝗽𝗿𝗼𝘃𝗮𝗹:
•Submit the EOT claim document to the appropriate parties for review and approval, typically including the client, main contractor, and any other relevant stakeholders.
• Allow for a period of negotiation and discussion to resolve any disagreements or disputes regarding the claim.

𝟳. 𝗙𝗼𝗿𝗺𝗮𝗹 𝗗𝗼𝗰𝘂𝗺𝗲𝗻𝘁𝗮𝘁𝗶𝗼𝗻:
• Once approved, formalize the extension of time by issuing a Variation Order or Change Order, amending the contract to reflect the revised completion date.

𝟴. 𝗜𝗺𝗽𝗹𝗲𝗺𝗲𝗻𝘁𝗮𝘁𝗶𝗼𝗻 𝗮𝗻𝗱 𝗠𝗼𝗻𝗶𝘁𝗼𝗿𝗶𝗻𝗴:
• Update project schedules and other relevant documentation to reflect the approved extension of time.
• Monitor progress against the revised schedule to ensure that the project remains on track to meet the new completion date.

Throughout the EOT claim process, clear communication, documentation, and adherence to contractual requirements are essential to ensure a fair and successful resolution of project delays.